Your data room software is a unique due-diligence software that provides organisation, structure and a user-friendly interface to a complex and lengthy process. When conducting M&As or tenders, capital raisings as well in other corporate events, many documents must be reviewed in order to arrive at an informed decision. The process of combining all this information is a time-consuming task and prone to error.

There are numerous options that can make reviewing more efficient. One of them is a dependable Q&A tool that lets you add comments or questions and responses to all documents within the data room in real-time. Another is a variety of security options like fence view, screen lock and encryption. These can help prevent unauthorised access and decrease the risk of cyberattacks or breach that can occur when sensitive data leaves the firewall of your business.

Granular permission settings are an additional essential feature. They can be applied to roles, folders and documents. You might want to limit access to or download of spreadsheets only to a select group of users, and let them make notes.

If you require more advanced features, go you can try this out with a provider that can provide you with custom security control. For instance, iDeals allows you to add a custom watermark to all documents and configure multiple user permissions including ‘view only’ modes fencing view and screenshot blocking, remote wipe and up to eight levels of access control. It also has built-in redaction and supports a number of languages.