If you’re a seasoned company or just beginning your journey it’s likely that your company produces many documents. This includes proposals, contracts and decks. It can also include training materials. This volume can be overwhelming making it difficult locate the information you need.

Document storage services provide an off-site, secure location to store documents electronically. They provide a variety of benefits to businesses, such as streamlined workflows and increased efficiency. By making paper documents digital files, and organizing them to make them easier to find, they will help you save money, time and space in the office.

Improved Retrieval – According Forbes Office workers spend between 30-40 percent of their working day looking for printed documents. A document storage system has a search engine, which makes it easier to find important information. It also indexes all files automatically, making it possible for users to find what they are seeking without having to navigate folders or search through the file names.

Streamlined Workflows Document storage solutions help users to collaborate in real time with their colleagues and customers regardless of where they reside. This can greatly improve productivity and teamwork. Document storage solutions also have features like versions control, eSignature capabilities and many more, which can streamline certain business processes.

Reduced Risk: Using a document storage system allows you to create backups in the event of data loss or disruption. This is a major benefit to businesses, particularly those in compliance-regulated industries where fines and license suspensions can be a result of non-compliance.

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