Prior to the pandemic, a number of boards were preparing to go virtual. It’s even more important to effectively communicate when you’re not face-to-face. Certain methods that work for in-person meetings may not be applicable to virtual communication. However making a few minor modifications can make a massive difference.

Set up an appointment calendar to communicate via video calls or email. Having a designated schedule prevents members from getting behind on board communications and makes sure that they check their emails on a regular basis regardless of whether it’s a meeting day or not.

Use video conferencing or screen sharing to give your board members a full experience of collaboration in person. These tools enable audio and visual communication which is essential for building trust within your team.

Make sure you designate a person to take notes during your virtual meetings. This person should be able record all motions verbatim. This includes who initiated the motion and how it was seconded.

Using a whiteboard software which provides real-time markup lets your virtual collaborators to feel more connected to your group. Freehand is a very popular option, since it allows users to draw using markers on a whiteboard. It also offers a group chat option. It doesn’t allow you to share files or documents, so if you want to communicate either audio, visually or textually beyond the board, you’ll need an alternative app. Another option is Mural, which is a whiteboard software with advanced features that are ideal for teams of all sizes and which integrates with other apps to offer additional features.

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