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In this digital age – when data is growing exponentially and becoming the new oil – protecting sensitive information is more crucial than ever. Data protection is a collection of guidelines and procedures designed to prevent data loss or corruption. This ensures data integrity and availability of the data.

The fundamental principles of data protection include:

1. Data availability – ensuring that data is accessible to users whenever they need it, whether it is stored online or offline. This includes accessing, storing and managing data based on its context and sensitivity, so that it is always accessible for reporting, analysis, development and testing.

2. Data management – ensuring data is properly managed to meet the requirements of regulatory and business. This includes preventing unauthorised data access through policies such as role-based access control for data and encryption that ensure only authorized persons have access to data. This also includes restricting access to data by using tools like the classification of files and usage logs, that allow organizations to monitor who is using which documents and how they are being utilized.

3. Data privacy – ensuring that personal data is handled lawfully fairly, in a transparent and fair manner and with clear information to the data subjects regarding the manner in which their data will be used. It also involves the processing and collection of personal data only to the extent required for the purpose it was intended to serve.

The management of data security can be a complicated process, but it can be simplified and effective with the appropriate system. To establish a system of organization, it’s essential to establish specific goals such as compliance with GDPR and personal data security. Software tools that simplify workflows can assist in planning and implement an effective system.