A business meeting is an official gathering of individuals with a specific goal in mind. It could be anything from pitching an idea to investors, deciding on upcoming projects, or training employees on the company’s policies. Prepare for your business meeting in advance to maximize the value of it.

Start by deciding who you will invite. Include everyone who is vital to the success of your meeting. Use a calendar to check participants’ schedules and pick a time that works best for everyone, while taking into consideration any time zones that differ.

Make an agenda. This will help attendees understand what they can expect from the meeting and is a great method of keeping them focused and on the right path. This could also include determining the topic and who will lead each portion of the meeting.

Also, gather any other materials you’ll require, like handouts and extra copies of your slides. You might want to consider providing refreshments if can. This shows your appreciation for your clients and can ease nervousness. In the end, you should arrive 10-15 minutes early to give your prospective client the impression that you are excited to do business with them.

If you’re worried about your presentation or speaking dealroom pricing skills try practicing with a friend or family member prior to the big event. You may also consider hiring an expert to help you prepare for a public speech event.